Loss of Books/Reading Materials

Borrowers are responsible for all books/reading materials issued to them and will be required to pay double the present original price of any book lost or damaged. In the case of new, important, and rare books/reading materials, the cost to be realized will be up to three times the present price of the book. If the book is part of a set containing more than one volume, the borrower will be required to pay for the whole set. If pages, illustrations/pictures are missing at the time of return, the borrower will be required to pay the cost of the whole book.

Taking Books or other Documents (Hard/Soft Copy) without Proper Authorization

• If any person tries to take any books or other documents (Hard/Soft Copy) from the library without the proper consent of the authority or is identified on the eve of taking, the library assistant(s) on duty will inform the matter to the Librarian.
• After necessary investigation, the Librarian will forward the case to the Disciplinary Committee.
• Disciplinary Committee will take necessary decisions considering the gravity of the offence.
• If any library patron cuts or tears any page of any book, action will be taken according to library policy.

Care of Library Materials

Care and Maintenance by Library Staff:

• Library staff on duty is to ensure that cleaners dust and clean all shelves, desks, and books to ensure protection against damage.
• Weekly spray of insecticides and replacement of mothballs (naphthalene) must be done at least once a month.
• All worn-out covers/spines of books and reading materials are to be regularly checked and repairs to be carried out as necessary.
• While receiving, the counter personnel are to check the pages of borrowed reading materials for damage/defacing and report any such occurrence immediately to the Librarian. A record of such damage is to be maintained in a separate register duly signed by the Librarian.
• All lights/fans, air conditioners, and electrical appliances used in the library are to be switched off prior to closing the library.

Care and Maintenance by Readers:

• All reading materials are to be handled with utmost care to ensure long life.
• Defacing or writing notes/marking on books, pamphlets, and periodicals is forbidden. If done, it will be considered as willful damage and the individual concerned will be charged the full replacement cost as a fine. If pages, illustrations/pictures are found missing at the time of return, the borrower will be required to pay the full cost of the book. These amounts will be deposited to the GAFCSC Library miscellaneous fund. The damaged material will be retained in the library and marked as such.

Library Security

An individual reader is to enter his/her name in the library register at the front desk upon entering the library. After working hours, all doors and windows of the library will be securely closed and the keys will be deposited at a safe point.

Carrying Briefcase, Books/Pamphlets into Library

Briefcases, books/pamphlets, personal reading materials, etc. are to be declared to the library assistant on duty upon arrival and exit of the library. Bags and personal belongings are also to be kept in the bag locker in the library. Your key is to be handed to the staff on duty who will in turn give you your key card for safekeeping. Your key card will be used to identify and retrieve your personal belongings when ready to exit the library.

Smoking and Eating Inside the Library

Smoking and eating of any food inside the library are prohibited.

Observance of Silence

Strict silence is to be observed inside the library at all times except in the discussion area where minimal noise is tolerated.